Privacy Policy

1. PRELIMINARY INFORMATION ABOUT THE PRIVACY POLICY

This Privacy Policy is for informational purposes, which means that it does not create obligations for you, and one of its main functions is to fulfill your duty of information and to be transparent about the basis and manner of processing your personal data and your rights in connection with it.

The contents of the Policy apply to you when:

• you use our websites, such as e.g. https://automatemeup.com, https://followmeup.pl, https://leadmeup.pl and related sites, landing pages, blogs, tutorials, contact forms, business card pages, newsletters, etc…,
• you are a user of our tools, programs, or applications,
• you are making contact with us aiming to conclude a contract with us, or you are among our customers or subcontractors or persons representing these entities,
• you are making contact with us aiming to conclude a contract with us, or you are among our customers or subcontractors or persons representing these entities,
• you are a participant in the contests and polls that we organize,
• You are taking part in the recruitment we are organizing,
• You are taking part in the recruitment we are organizing,

We take the protection of personal data with special seriousness. When collecting and using personal data, we ensure that we comply with the General Data Protection Regulation, i.e. Regulation (EU) 2016/679 of the European Parliament and of the Council of 27.04.2016 on the protection of natural persons in relation to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (Official Journal of the EU.L. 2016 No. 119, p. 1) (hereinafter: RODO) and other applicable data protection regulations, as appropriate. We provide detailed information on the processing of personal data by means of additional information clauses, insofar as we have determined that this is justified in the respective processing of personal data. If there is a contradiction between the Policy and the content of the additional information clause provided by us in a particular case, you should be guided by the information received within the framework of the information clause.

PERSONAL DATA ADMINISTRATOR AND CONTACT INFORMATION
The administrator of your personal data, i.e. the entity that decides on the purposes and methods of processing this data and is responsible for ensuring its security, is AutomateMeUP Sp. z o. o. (hereinafter: Administrator or AMU) based in Wroclaw (54-610) at Graniczna 2ea/22 Street, you can always find our contact and contact details in the footer of our websites and emails you receive from us.

If you have any questions or concerns about our processing of your personal data, or if you wish to make a request regarding the exercise of your rights related thereto, please contact us by writing to kontakt@automatemeup.com or by mail to the address above with the subject line: “Personal Data”.

YOUR RIGHTS
We are committed to ensuring that you are satisfied with our services and offerings. Remember that you have a number of rights that will allow you to influence the way we process your data, and in some cases cause us to stop such processing. Under the RODO, the data subject has:

• The right to access your personal data, including obtaining a copy of it
• The right to request rectification of your personal data,
• The right to delete your personal data (the so-called right to be forgotten),
• The right to restrict the processing of your personal data,
• The right to portability of your personal data (if processed under contract or consent),
• The right to object (to the processing of your personal data, to direct marketing, to profiling, to processing carried out on the basis of the legitimate interest of the Administrator),
• The right to lodge a complaint to the supervisory authority for the protection of personal data (in Poland it is the President of the Office for Personal Data Protection, whose seat is located at 2 Stawki Street in Warsaw),
• if your data is processed on the basis of consent – you have the right to withdraw it (which does not affect the legality of the processing carried out on the basis of consent before its withdrawal).

Contact us to exercise the above rights, as well as in connection with a request to provide you with more information about what data we have about you and for what purposes we process it.

INFORMATION ABOUT THE PROCESSING OF YOUR PERSONAL DATA

We collect your personal information when you use our contact forms, register for our services that require it, sign up for our Newsletter, contact us in other ways, or simply when you visit our Website or other websites we manage.

It is not mandatory for you to provide personal data, but failure to do so will result in our inability to perform the activities for which the data is required. For example, it is necessary to conclude and perform a contract in your favor when you want to use our services that require registration, or when you want to buy a license for one of our products.

Where the use of your personal data is not necessary for the performance of a contract, performance of a legal obligation, or is not a legitimate interest of the Administrator, we may ask you to consent to certain uses. Giving such consent may take the form of checking a box while browsing the Site or in any other way that indicates, in the given context, that you have accepted our proposed processing of your personal data.

In connection with your ability to use the Site, we have identified the following purposes and bases for processing your personal data:

In connection with your ability to use the Site, we have identified the following purposes and bases for processing your personal data:

• Fulfillment of the order and issuance of VAT invoices.

When ordering any product on the Site, you provide us with the data necessary to complete this order, such as, for example: name, surname, company, street and number, postal code, city, country, telephone number, e-mail address, tax ID, KRS, REGON, etc. Provision of data is voluntary, but necessary to place an order. Data provided to us in connection with an order is processed for the purpose of processing the order, issuing an invoice and including it in the accounting records, and may also be used for archival and statistical purposes. Order data will be processed for the time necessary for the execution of the order, and thereafter until the expiration of the statute of limitations for claims under the concluded contract. After the expiration of this period, the data can still be processed by us for statistical purposes. We are required to keep invoices for a period of 5 years counting from the end of the fiscal year in which the VAT invoice was issued. In the case of data provided for the purpose of order processing, you may not object to the processing of the data and request deletion of the data until the expiration of the statute of limitations for claims under the concluded contract.

• Contact using the contact form.

When contacting us via the contact form, you provide us with at least your e-mail address, optionally you can also give us your phone number. It is up to you whether you provide additional data in the content. Providing your data is voluntary, but necessary to get in touch with us. Your data are processed in this case for the purpose of contacting you. The basis, for processing your data is your consent. If the inquiry directed to us is related to the need to prepare an offer in accordance with your needs or to provide you with information about us and our range of services we act within the framework of the Administrator’s legitimate interest, which is the Administrator’s own marketing of our products and services, especially concerning the building and development of relationships with our customers and the pursuit of sales of our services. Depending on the content of the correspondence, we take action on your request before concluding a possible contract with us (e.g., sending a tailored offer of our services, performing other actions aimed at concluding a contract). Depending on the matter on which we communicate, we process your personal data for the period necessary for the correspondence with you and thereafter for a maximum period of 36 months or for the period for the establishment, defense, assertion or limitation of possible claims arising from such correspondence or for the duration of possible proceedings, in accordance with applicable laws. The above information remains appropriately valid when you contact us at the contact addresses indicated on the Site by our e-mail, bypassing the Contact Form.

We process your personal data for the purposes of our legitimate interest (Article 6(1)(f) RODO), i.e.:

Contacting you, including for the purposes of providing services; performing contracts, establishing and nurturing relationships and exchanging experiences and good practices with our current or potential subcontractors and customers, where you are the designated contact person; handling requests you address to us that are not directly related to the performance of the contract or your interest in our offerings; defending and asserting claims arising from our contracts; for analytical purposes, including monitoring and analyzing traffic on the Site and making statistical measurements; for archival (evidential) purposes, which are the realization of our legitimate interest in securing information in the event of a legal need to prove facts; for the purpose of our offering products and services directly (direct marketing), including matching them to your needs, the use of external web tools on the Site;
The above cases, in addition to situations where personal information is provided by you voluntarily, may also involve the automatic collection and partial storage of information about you in cookies (or other similar technologies). In addition to cookies, we may alsȯ automatically collect́ data customarily collected by Internet system administrators as part of so-called logs or log files. The information contained in the logs may̨ includé, among other things, the Site visitor’s IP address, location, type of platform/terminal device (e.g., mobile device) and Internet browser, Internet provider, and the address of the page from which the visitor entered our Site (known as the source). The Site also uses the Google Analytics web analytics system, which uses a cookie system. For more information, please see the Cookies Policy. Using external tools, we use the collected data to conduct traffic statistics on our Site, including the number and length of visits to our Site, transitions between subpages, counting re-visits to the Site, etc. The information collected in this way is used to evaluate the use of the Site and improve the quality of its operation.

Your personal data in the above cases will be kept for no longer than necessary, and accordingly this will be in the situation of direct marketing of our products and services – for the duration of the contract or until you object to its processing for this purpose or we determine that the data has become obsolete; the assertion and defense of claims – for the period in which the claims are time-barred. If we process your personal data on the basis of your consent to certain uses, your data will be processed until you withdraw your consent, but no longer than until the purpose for which the data was collected has been fulfilled.

We process your personal data on the basis of your consent (Article 6(1)(a) RODO), i.e.:.:

 

For the purpose of marketing activities consisting in sending you, at your e-mail address or contacting you at the telephone number provided, information about our current activities, i.e. in particular new products and offers to sell them. You have the right to withdraw (revoke) your consent at any time. If applicable, you can use the unsubscribe option, which is available in each e-mail containing a commercial offer sent on the basis of your marketing consent. If there is no such link in the commercial information sent to you, you can send an email on revoking your consent to marketing activities to: kontakt(małpa)automatemeup.pl.

In certain situations, we are required by law to process your personal data (Article 6(1)(c) RODO), i.e.:

In particular, this applies to tax and accounting regulations, as well as other regulations prescribed by applicable law. In these cases, we will keep your personal data for as long as we comply with our obligations, for as long as we are required by law to keep the data, or for as long as we may face legal consequences for failing to comply with the obligation. We will process your personal data by automated means, including using IT software that allows us to manage our customer base, but such processing will not result in any decisions being made against you that have legal, financial, or other similar effects. Such processing may involve, for example, creating appropriate categories of our customers and presenting them with offers taking into account their preferences.

OTHER PROCESSING INFORMATION
We may entrust the processing of your personal data to third parties to whom we outsource specific personal data processing activities for purposes arising from our business. The entities to which we outsource the processing of your personal data shall ensure the application of appropriate measures for the protection and security of your personal data as required by law.
Your personal data may be disclosed by us to:

• to our subcontractors, i.e. so-called entities that process personal data on our behalf and at our instruction, i.e.:
• entities engaged in servicing the information systems and computer equipment we use;
• to our business partners, advertising agencies and other intermediaries for the sale of our products and our services or the organization of marketing campaigns;
• subcontractors who support us, for example, in handling correspondence or in the customer service process;
• entities that provide us with consulting, advisory, auditing, legal, tax, accounting assistance;

Other data controllers processing data on their own behalf, viz:

• entities conducting postal or courier services;
• entities that cooperate with us in handling accounting, tax, legal matters – to the extent that they become a separate data controller;
• to entities that purchase receivables or deal with debt collection – in case you do not pay our invoices on time;
• in case you use payment card payments and other offered methods of making payments electronically on the Site, your data are shared with the selected entity handling the above payments on the Site (payment operator). AutomateMeUp works with the following payment operators: 1) Stripe, headquartered in the USA More information about Stripe can be found at com ipe (Strservice operator); 2) PayPro Spółka Akcyjna, headquartered in Poznań at Pastelowa 8, 60-198 Poznań, entered in the Register of Entrepreneurs of the National Court Register kept by the District Court Poznań Nowe Miasto and Wilda, VIII Economic Department of the National Court Register under the KRS number 0000347935, NIP number 7792369887, REGON number 301345068 (Operator of the Przelewy24.pl service).

Based on applicable law, your data may be disclosed to entities authorized to obtain them (e.g., state authorities). If we receive a request for rectification, deletion or restriction of the processing of your personal data, we will inform the recipients of such data to whom your personal data has been disclosed, unless this proves impossible or requires a disproportionate effort. In addition, upon your request for your personal data, we will inform you of these recipients. Before we transfer data to entities that process personal data on our behalf (e.g., our subcontractors, IT service providers), we enter into entrustment agreements with such entities for the processing of personal data, requiring them to maintain confidentiality and security and data protection measures, and the processing of personal data is carried out in accordance with our processing instructions.

Links to other websites may periodically appear within the Site. Such websites operate independently of our Site and may not be supervised by us, i.e. that we have no control over the content they contain and are not responsible for it. These sites may have their own privacy policies, we recommend that you read them. We are also not responsible for the personal data handling policies of external websites that we do not manage.

Our partners are mainly based in countries of the European Economic Area (EEA). Some of our partners, e.g. Google or Facebook, are based outside the EEA, but at the same time have their branches (representative office) in Ireland. In connection with the transfer of your data outside the EEA, we verify that the Partners give guarantees of a high degree of protection of personal data. These guarantees arise in particular from the obligation to apply the standard contractual clauses adopted by the European Commission in application of the provisions of Article 46(2) of the RODO. You have the right to request a copy of the standard contractual clauses from us by directing an inquiry to us.

GENERAL INFORMATION ABOUT THE SITE AND ITS OPERATION

The site was built using WordPress software. The site is hosted on the servers of the Polish company Atthost sp. z o.o.

We make every effort to ensure a high level of security of processed personal data. Any incidents affecting data security, including those concerning suspected sharing of files containing viruses and other files of a similar nature or other than files of destructive mechanisms should be reported to our e-mail address given above. We use technical and organizational measures to ensure the protection of the processed personal data appropriate to the risks and categories of protected data, and in particular we protect the data from being made available to unauthorized persons, from being taken by an unauthorized person, from being processed in violation of applicable regulations, and from being altered, lost, damaged or destroyed. In addition, we take special care to ensure that personal information is:
⦁ correct and processed in a lawful manner,
⦁ obtained only for specific purposes and not further processed in a manner incompatible with those purposes,
⦁ adequate, appropriate and not redundant,
⦁ accurate and up-to-date,
⦁ not kept longer than necessary,
⦁ processed in accordance with the rights of the persons (to whom they relate), including the right to reserve access,
⦁ securely stored,
⦁ not transferred without adequate protection.

Personal data are stored in a database in which technical and organizational measures have been applied to ensure the protection of the processed data in accordance with the requirements set forth by generally applicable laws on the protection of personal data. Access to the database is allowed only to persons with authorization granted by the Administrator and appropriate access rights. We apply appropriate policies and procedures for securing personal data against unauthorized loss, misuse, alteration or destruction. We make every effort to ensure that access to your personal information is limited to those who have a need to know the information. Those who have access to the data are obligated to keep it confidential. We also use technical measures to protect your personal data, these are in particular:

⦁ SSL certificate – each subpage of the Site is accessible using an encrypted connection between the user’s browser and the server on which the site is hosted,
⦁ access to data – only designated persons have access to the collected information, using login and password,
⦁ access to information in external tools – only designated persons, using login and password, have access to information collected in external tools.
The Site uses cookies and other similar technologies, please refer to our Cookies Policy for detailed information.

EXTERNAL TOOLS USED ON THE SITE

We use the following tools on the Site:
Google Analytics – we use the Google Analytics tool on the Site to keep statistics (including the number and length of visits to our site, transitions between subpages, re-visits to our site, etc.). The Google Analytics tool can be and is used on every subpage of the Site. For detailed information about the security and privacy of the data used in connection with the use of Google Analytics, please visit this page. If you do not wish us to track your behavior on our Site using the Google Analytics tool, you can block it at any time using the tool provided by Google. You can find more information on how to use this tool here;

CRM software – we use this tool to integrate orders and inquiries from the website into our customer database and further communicate with them.

Our Site allows the use of so-called “plug-ins” and other tools provided by social networks such as Facebook, Twitter, Instagram, Google, LinkedIn, Pinterest. When you use a particular plug-in, your browser establishes a connection to the server of its provider. Some of these servers my be located outside the European Economic Area (in the United States). The plug-in provider receives information that your browser has viewed our Site. Such information, along with your IP address, is recorded by the provider of the plug-in in question, and if you have a registered account with its service is credited to that account. Some of the plug-ins e.g. “like”, “share” are responsible for transmitting the relevant information from your browser to the plug-in provider’s server for publication on the provider’s site. In this regard, it is the plug-in provider that decides on the purposes and methods of processing your personal data, and you can find more details about your rights in this regard using the links below:

⦁ Facebook
⦁ Instagram
⦁ Twitter
⦁ Google
⦁ LinkdeIn
⦁ Pinterest

On our Site, we use the “Facebook pixel”, whose provider is the owner of the social network Facebook, whose headquarters are located at: 1601 South California Avenue, Palo Alto, CA 94304, USA. So-called tracking pixels are integrated into our Website. When you visit our Site, the tracking pixel creates a direct connection between your browser and Facebook’s server. Facebook receives information from your browser that your device has accessed our Site. If you are a Facebook user, Facebook may attribute your visit to our Site to your Facebook account. As the administrator of the Website, we do not know the content of the transmitted data or its use by Facebook. We can only choose which groups of Facebook users to display our ads to (e.g. by age, interests), Facebook can also recognize whether our Facebook ad has been displayed by a user. This allows us to check the effectiveness of Facebook ads. If you do not want your data to be saved via Facebook pixels, you can change your privacy settings on Facebook. You can also deactivate the Facebook pixel using the following link by clicking HERE. The transmission is permitted because standard European Union contractual clauses have been agreed with Facebook. The legal basis is a legitimate interest under Article 6(1)(f) of the DPA, namely the fulfillment of our legitimate business purposes, namely targeted advertising of our services.

On our Website, we use Google Inc.’s remarketing feature, which allows us to target personalized ads to visitors to our Website. In order to analyze how visitors use the Website, which is the basis for creating interest-based advertising, Google uses cookies. You can find more information HERE, to deactivate the use of cookies by third-party providers you can use the settings available HERE. Learn more about how Google uses cookies and other technologies to display ads.

Forms
We use Google Forms for the purposes of taking orders and executing campaigns, and further data is saved and stored in Google Sheets on Google Drive. How Google processes the data is described HERE.

Google Re-Captcha
In order to combat spam and robots, we use the reCAPTCHA v3 service provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA, (“Google”) on the basis of our legitimate interest within the meaning of Art. 6 (1) (f) RODO). For more information about Google reCAPTCHA v3 and Google’s Data Protection Policy, please click here and here.

We also process anonymized usage data related to the use of our Websites (so-called logs – IP address, domain) to generate statistics to help administer the Website. These data are aggregate and anonymous, i.e. they do not contain characteristics that identify a visitor to the Site.

FINAL PROVISIONS

We reserve the right to make changes to this Policy. Changes will be made if required by applicable law or if the technological conditions of the Site change.